SDRRC Constitution and By-Laws


Article IX - Order of Business

Section 1.
At meetings of the club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

• Roll Call
• Minutes of last meeting
• Report of President
• Report of Secretary
• Report of Treasurer
• Reports of committees
, Election of officers and board (at annual meeting)
• Election of new members
• Unfinished business
• New business
• Adjournment

Section 2.
At meetings of the board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

• Reading of minutes of last meeting
• Report of Secretary
• Report of Treasurer
• Reports of committees
• Unfinished business
• New business
• Adjournment

Article VIII - Dissolution

Section 1.
The club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the even! of the dissolution of the dub other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the club nor any proceeds thereof nor any assets of the club shall be distributed to any members of the club, but after payment of the debts of the dub its property and assets shall be given to a charitable organization for the benefit of dogs selected by the board of directors.

Article VII - Amendments

Section 1.
Amendments to the constitution and bylaws may be proposed by the board of directors or by written petition addressed to the Secretary signed by 20 percent of the voting membership in good standing. Amendments proposed by such petition shall be promptly considered by the board of directors and must be submitted to the members with recommendations of the board by  the Secretary for a vole within three months of the date when the petition was received by the Secretary.

Section 2.
The constitution and bylaws may be amended by a secret vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposedamendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.

Article VI - Discipline

Section 1.
American Kennel Club Suspension. Any member who is suspended from the privileges of The American Kennel Club automatically shall be suspended from the privileges of this club for a like period.

Section 2.
Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the club. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $50.00, which shall be forfeited if such charges are not sustained by the board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the board or present them at a board meeting, and the board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the club. If the board considers that the charges do not allege conduct which would be prejudicial to the best interests of the club, it may refuse to entertain jurisdiction. If the board entertains jurisdiction of the charges, it shall fix a date for a hearing by the board not less than three weeks nor more than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member byregistered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.

Section 3.
Board Hearing. The board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing aU the evidence and testimony presented by complainant and defendant, the board may by a majority vote of those present reprimand or suspend the defendant from all privileges of the club for not more than six monlhs from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right 10 appear before his fellow members at the ensuing club meeting which considers the board's recommendation. Immediately after the board has reached a decision, its finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the board's decision and penalty, if any.

Section 4.
Expulsion. Expulsion of a member from the club may be accomplished only at a meeting of the club following a board hearing and upon the board's recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the club to be held within 60 days but not earlier than 30 days after the date of the board's recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the board's finding and recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the board's suspension shall stand.

Article V - Committees

Section 1.
The board may each year appoint standing committees to advance the work of the club in such matters as dog shows, obedience trials, trophies, annual prizes, membership, and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the board. Special committees may also be appointed by the board to aid it on particular projects.

Section 2.
Any committee appointment may be terminated by a majority vote of the full membership of the board upon written notice to the appointee; and the board may appoint successors to those persons whose services have been terminated .

Article IV - The Club Year, Annual Meeting, Elections

Section 1.
Club Year. The club's fiscal year shall begin on the first day of January and end on the last day of December.  The club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.

Section 2.
Annual Meeting. The annual meeting shall be held in the month of December, al which officers and directors for the ensuing year shall be elected by secret written ballot from among those nominated In accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to the successor in office all properties and records relating to that office within 30 days after the election.

Section 3.
Elections. The nominated candidates receiving the greatest number of votes for the board positions shall be declared elected.

Section 4.
Nominations. No person may be a candidate in a club election who has not been nominated.  During the month of September, the board shall select a Nominating Committee consisting of three members, not more than one of whom may be a member of the board. The Secretary shall immediately notify the committee members of their selection. The board shall name a chairman for the committee and it shall be such person's duty to call a committee meeting, which shall be held on or before October 1st.

(a) The committee shall nominate at least two candidates more than the number of positions on the board and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.

(b) Upon receipt of the Nominating Committee's report, the Secretary shall, not later than October 15th, notify each member in writing of the candidates so nominated.

(c) Additional nominations may be made at the next general meeting prior to the ballot, by any member in attendance, provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate.

(d) Nominations cannot be made at the annual meeting or in any manner other than as provided In this Section.

Article 111 - Directors and Officers

Section 1.
Board of Directors. The board shall be comprised of the officers and 3 other persons, all of whom shall be members in good standing and all of whom shall be elected for one-year terms at the club's annual meeting as provided in Article IV and shall serve until their successors are elected. General management of the club's affairs shall be entrusted to the board of directors.

Section 2.
Officers. The club's officers, consisting of the President, Vice President, Secretary and Treasurer, shall serve in their respective capacities both with regard to the club and its meetings and the board and its meetings.

(a) The President shall preside al all meetings of the club and of the board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these bylaws.

(b) The Vice President shall have the duties and exercise the powers of thePresident in case of the President's death, absence or incapacity.

(c) The Secretary shall keep a record of all meetings of the club and of the board and of all matters of which a record shall be ordered by the club; have charge of the correspondence, notify members of meetings, notify new members of their ejection to membership, notify officers and directors of their ejection to office, keep a roll of the members of the club with their addresses, and carry out such other duties as are prescribed in these bylaws.

(d) The Treasurer shall collect and receive all moneys due or belonging to the club.  Moneys shall be deposited in a bank designated by the board, in the name of the club. The books shall at all times be open to inspection by the board and a report shall be given at every meeting on the condition of the club's finances and every item of receipt or payment not before reported; and at the annual meeting an accounting shall be rendered of aU moneys received and expended during the previous fiscal year. The Treasurer may, at the Board's discretion, be bonded in such amount as the board of directors shall determine.

(e) The Board may determine that there is a need for, and choose from among the Board members a Corresponding Secretary. The duties of that office would be to correspond with AKC, other clubs, and non-members as needed. All records of such correspondence will be kept and shared with the Board at the next Board meeting.

(f) Any two of the Officer positions may be held by the same person.

Section 3.
Vacancies. Any vacancies occurring among the officers during the year shall be filled until the next annual election by a majority vote of all the current members of the board at its first regular meeting following the creation of such vacancy, or at a special board meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice President and the resulting vacancy in the office of Vice President shall be filled by the board.

Article 11 - Meetings and Voting

Section 1.

Club Meetings.   Meetings of the club shall be bi-monthly in San Diego County at such hour and place as may be designated by the board of directors. Written notice of each such meeting shall  be mailed by the Secretary at least 10 days prior to the date of the meeting. The quorum for such meetings shall be 20 percent of the voting members in good standing.

Section 2.
Special Club Meetings. Special dub meetings may be called by the President. or by a majority vote of the members of the board who are present and voting at any regular or special meeting of the board; and shall be called by the Secretary upon receipt of a petition signed by five members of the club who are in good standing. Such special meetings shall be held in San Diego County at such place, date and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be mailed by the Secretary at least five days and nol more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting, and no other club business may be transacted thereat. The quorum for such a meeting shall be 20 percent of the members in good standing.

Section 3.
Board Meetings. Meetings of the board of directors shall be held bi monthly in San DiegoCounty at such hour and place as may be designated by the board. Written notice of each such meeting shall be mailed by the Secretary at least five days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the board.

Section 4.
Special Board Meetings. Special meetings of the board may be called by the President; and shall be called by the Secretary upon receipt of a written request signed by at least two members of the board. Such special meetings shall be held in San Diego County at such place, date, and hour as may be designated by the person authorized herein to call such meeting. Written notice of such meeting shall be mailed by the Secretary at least five days and not more than 10 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. The quorum for such a meeting shall be a majority of the board.

Section 5.
Voting. Each voting member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the club at which he is present. Proxy voting will not be permitted at any club meeting or election. All voting matters not explicitly stated otherwise in these by~laws are deemed to be passed by simple majority.


Article IX - Order of Business

Section 1.
At meetings of the club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

• Roll Call
• Minutes of last meeting
• Report of President
• Report of Secretary
• Report of Treasurer
• Reports of committees
, Election of officers and board (at annual meeting)
• Election of new members
• Unfinished business
• New business
• Adjournment

Section 2.
At meetings of the board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

• Reading of minutes of last meeting
• Report of Secretary
• Report of Treasurer
• Reports of committees
• Unfinished business
• New business
• Adjournment

Article VIII - Dissolution

Section 1.
The club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the even! of the dissolution of the dub other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the club nor any proceeds thereof nor any assets of the club shall be distributed to any members of the club, but after payment of the debts of the dub its property and assets shall be given to a charitable organization for the benefit of dogs selected by the board of directors.

Article VII - Amendments

Section 1.
Amendments to the constitution and bylaws may be proposed by the board of directors or by written petition addressed to the Secretary signed by 20 percent of the voting membership in good standing. Amendments proposed by such petition shall be promptly considered by the board of directors and must be submitted to the members with recommendations of the board by  the Secretary for a vole within three months of the date when the petition was received by the Secretary.

Section 2.
The constitution and bylaws may be amended by a secret vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposedamendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.

Article VI - Discipline

Section 1.
American Kennel Club Suspension. Any member who is suspended from the privileges of The American Kennel Club automatically shall be suspended from the privileges of this club for a like period.

Section 2.
Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the club. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $50.00, which shall be forfeited if such charges are not sustained by the board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the board or present them at a board meeting, and the board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the club. If the board considers that the charges do not allege conduct which would be prejudicial to the best interests of the club, it may refuse to entertain jurisdiction. If the board entertains jurisdiction of the charges, it shall fix a date for a hearing by the board not less than three weeks nor more than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member byregistered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.

Section 3.
Board Hearing. The board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing aU the evidence and testimony presented by complainant and defendant, the board may by a majority vote of those present reprimand or suspend the defendant from all privileges of the club for not more than six monlhs from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right 10 appear before his fellow members at the ensuing club meeting which considers the board's recommendation. Immediately after the board has reached a decision, its finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the board's decision and penalty, if any.

Section 4.
Expulsion. Expulsion of a member from the club may be accomplished only at a meeting of the club following a board hearing and upon the board's recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the club to be held within 60 days but not earlier than 30 days after the date of the board's recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the board's finding and recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the board's suspension shall stand.

Article V - Committees

Section 1.
The board may each year appoint standing committees to advance the work of the club in such matters as dog shows, obedience trials, trophies, annual prizes, membership, and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the board. Special committees may also be appointed by the board to aid it on particular projects.

Section 2.
Any committee appointment may be terminated by a majority vote of the full membership of the board upon written notice to the appointee; and the board may appoint successors to those persons whose services have been terminated .

Article IV - The Club Year, Annual Meeting, Elections

Section 1.
Club Year. The club's fiscal year shall begin on the first day of January and end on the last day of December.  The club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.

Section 2.
Annual Meeting. The annual meeting shall be held in the month of December, al which officers and directors for the ensuing year shall be elected by secret written ballot from among those nominated In accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to the successor in office all properties and records relating to that office within 30 days after the election.

Section 3.
Elections. The nominated candidates receiving the greatest number of votes for the board positions shall be declared elected.

Section 4.
Nominations. No person may be a candidate in a club election who has not been nominated.  During the month of September, the board shall select a Nominating Committee consisting of three members, not more than one of whom may be a member of the board. The Secretary shall immediately notify the committee members of their selection. The board shall name a chairman for the committee and it shall be such person's duty to call a committee meeting, which shall be held on or before October 1st.

(a) The committee shall nominate at least two candidates more than the number of positions on the board and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.

(b) Upon receipt of the Nominating Committee's report, the Secretary shall, not later than October 15th, notify each member in writing of the candidates so nominated.

(c) Additional nominations may be made at the next general meeting prior to the ballot, by any member in attendance, provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate.

(d) Nominations cannot be made at the annual meeting or in any manner other than as provided In this Section.



Article VIII - Dissolution

Section 1.
The club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the even! of the dissolution of the dub other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the club nor any proceeds thereof nor any assets of the club shall be distributed to any members of the club, but after payment of the debts of the dub its property and assets shall be given to a charitable organization for the benefit of dogs selected by the board of directors.

Article VII - Amendments

Section 1.
Amendments to the constitution and bylaws may be proposed by the board of directors or by written petition addressed to the Secretary signed by 20 percent of the voting membership in good standing. Amendments proposed by such petition shall be promptly considered by the board of directors and must be submitted to the members with recommendations of the board by  the Secretary for a vole within three months of the date when the petition was received by the Secretary.

Section 2.
The constitution and bylaws may be amended by a secret vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposedamendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.

Article VI - Discipline

Section 1.
American Kennel Club Suspension. Any member who is suspended from the privileges of The American Kennel Club automatically shall be suspended from the privileges of this club for a like period.

Section 2.
Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the club. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $50.00, which shall be forfeited if such charges are not sustained by the board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the board or present them at a board meeting, and the board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the club. If the board considers that the charges do not allege conduct which would be prejudicial to the best interests of the club, it may refuse to entertain jurisdiction. If the board entertains jurisdiction of the charges, it shall fix a date for a hearing by the board not less than three weeks nor more than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member byregistered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.

Section 3.
Board Hearing. The board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing aU the evidence and testimony presented by complainant and defendant, the board may by a majority vote of those present reprimand or suspend the defendant from all privileges of the club for not more than six monlhs from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right 10 appear before his fellow members at the ensuing club meeting which considers the board's recommendation. Immediately after the board has reached a decision, its finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the board's decision and penalty, if any.

Section 4.
Expulsion. Expulsion of a member from the club may be accomplished only at a meeting of the club following a board hearing and upon the board's recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the club to be held within 60 days but not earlier than 30 days after the date of the board's recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the board's finding and recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the board's suspension shall stand.


Article VII - Amendments

Section 1.
Amendments to the constitution and bylaws may be proposed by the board of directors or by written petition addressed to the Secretary signed by 20 percent of the voting membership in good standing. Amendments proposed by such petition shall be promptly considered by the board of directors and must be submitted to the members with recommendations of the board by  the Secretary for a vole within three months of the date when the petition was received by the Secretary.

Section 2.
The constitution and bylaws may be amended by a secret vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposedamendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.


Article VIII - Dissolution

Section 1.
The club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the even! of the dissolution of the dub other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the club nor any proceeds thereof nor any assets of the club shall be distributed to any members of the club, but after payment of the debts of the dub its property and assets shall be given to a charitable organization for the benefit of dogs selected by the board of directors.


Article IX - Order of Business

Section 1.
At meetings of the club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

• Roll Call
• Minutes of last meeting
• Report of President
• Report of Secretary
• Report of Treasurer
• Reports of committees
, Election of officers and board (at annual meeting)
• Election of new members
• Unfinished business
• New business
• Adjournment

Section 2.
At meetings of the board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

• Reading of minutes of last meeting
• Report of Secretary
• Report of Treasurer
• Reports of committees
• Unfinished business
• New business
• Adjournment


Article X - Parliamentary Authority

Section 1.
The rules contained in the current edition of "Robert's Rules of Order, Newly Revised," shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the dub may adopt.